FWH Architects, Inc. has an immediate opening for an Office Administrator. The position requires an individual who is organized, self-motivated, and has excellent time management skills. The Office Administrator is responsible for managing all aspects of company bookkeeping and, in additionally, assisting the firm’s project managers with project administration duties that are associated with commercial architectural projects.
FWH Architects, Inc. is a well-established, service-oriented firm that is principally involved in commercial retail projects throughout the Eastern U.S. The firm serves a solid (and growing) base of repeat Clients consisting largely of private developers. Throughout the company’s 18-year history, the firm’s Clientele has been built primarily on word-of-mouth referrals from established Clients, General Contractors, and others. The company has succeeded with what should be essentials for any business: hard work by a committed staff, dedication to Clientele and their schedules, commitment to quality, responsiveness in terms of phone calls and email, etc. While not unique characteristics, the growth of the company and its ability to maintain long lasting relationships with Clients suggests that every firm does not abide by such basic principles. The FWH staff understands that the reward in doing so is the Client’s next job or, even better, the next new Client gained by a referral.
FWH Architects, Inc. is seeking an individual that understands the above-stated essentials and will be committed to the same. In addition, the successful candidate must demonstrate their experience and capabilities for the position as indicated below.
Experience / Capabilities
At least one year of QuickBooks / bookkeeping experience critical
Strong abilities regarding Internet navigation required
At least one year of customer service experience
Experience using Microsoft Office – specifically Word, Outlook and Excel
Answer the telephone and direct calls to office staff
Manage all accounts receivable and accounts payable
Perform monthly bank account and credit card reconciliations
Execute bi-weekly payroll and maintain employee benefit plans
Manage state licensure applications, renewals, and tax payments
Maintain current insurance policies
Draft fee proposals and contracts
Provide administrative support to owners and project managers
Prepare, submit, and monitor permitting for projects
Process incoming and outgoing deliveries
Purchase and maintain stock of office supplies
Personal Attributes / Characteristics for all Candidates
Exceptional organizational skills
Exceptional time management skills
Self-motivated / Self-starter
Strong ability to multi-task
Exceptional writing and oral skills (English)
Exceptional project management and personnel management skills
Accountability for assigned work
Professionalism in Client relations
FWH Architects, Inc. welcomes responses from applicants that meet all stated requirements and, additionally, understand and desire the career opportunity offered.
About FWH Architects, Inc.
FWH Architects, Inc. is a “service-based” architecture firm. Our goal is to provide the highest level of client service possible by employing efficient work strategies and focusing on our Clients’ needs. Our strength is defining and solving problems in a timely and thorough fashion.
Our firm is comprised of a broad and unique blend of talent, ranging from creative designers to equally important attention to technical detail. We recognize, however, that talent is empty if the customer is not satisfied with our services on the whole. It is in this spirit that FWH Architects, Inc. constantly strives to develop and maintain sound relationships anchored in our desire to work as part of a team. We take great pride in our dedication to this goal with every project
FWH Architects, Inc. was established in October 1999. The founding partners contributed experience ranging from large-format institutional and government projects, to significant national rollout campaigns for a number of clients. The Firm’s experience is concentrated in Retail (small and large format), Food Retail and Storage / Warehouse Facilities (large format, climate controll...ed self-storage). The diversity of backgrounds and experience has proven to be a great asset and enables the firm to provide a broad range of architecture services, including field documentation of existing conditions, program development, design development, construction drawings and specifications, and construction administration.
Service & Approach
Our firm puts service at the forefront with a no-nonsense approach to conducting business. The Principal is actively involved with every project and along with our staff we employ the most efficient and sensible methods and technologies possible to produce work and meet our Clients’ demands. FWH Architects, Inc. also maintains licenses in a multitude of states other than Florida. These strategies of flexibility and diversity are designed specifically to help us attract, develop and preserve long-lasting relationships.