Architecture firm seeking an experienced Administrative Assistant to join our team. You will perform a variety of office administrative tasks, and serve as a critical “organizational hub” of office functions. Our firm is comprised of a small number of fun, creative people. We are looking for the "right fit" to our team. ONLY Apply if you are interested in an Administrative position. This is not an architectural position.
Bring a positive, “will do” attitude to the team.
Support senior executive with daily clerical tasks including phone and email correspondence and mail handling.
Make domestic and international travel arrangements, provide detailed itineraries, prepare and submit time and expense reports.
Set up teleconferences and in-person meetings and ensure all materials and technology needs are available and operational.
Assist in marketing duties, under the direction of the Marketing Director, including posting content to social media, the creation of client brochures, updating of client relationship management (CRM) files.
Assist and perform ad hoc duties for all other members of the team, as necessary.
Manage multiple Outlook calendars with expertise.
Plan and coordinate a variety of meetings and events, such as staff meetings (including recording of action items) and a variety of recurring events with other groups inside and outside of the company when necessary.
Organize and maintain files.
Field incoming telephone calls and reply to routine inquiries.
Provide project management assistance when necessary.
Order supplies and equipment.
Cooperate with all in the office in maintaining an efficient workroom.
Due to the anticipated volume of responses, we will contact only those candidates who most closely match our requirements.
College Graduates ONLY
3+ years of administrative experience
Proficient in Microsoft Office (Word, Excel, PowerPoint)
Knowledge of Mac computers
Knowledge of CRM software
About Blackburn Architects
Blackburn Architects, P.C. is a full-service architectural planning and design firm specializing in equestrian architecture, commercial interiors, residential design, and renovation and adaptive reuse.
Our award-winning portfolio includes hundreds of equestrian facilities as well as commercial, residential, and historic renovation projects throughout the United States and Canada. Our hands-on service and communication produces confidence and trust: Over 75% of our clients have either worked with us before or have been referred by former clients.